All grant applications, whether submitted to the internal peer review process or not, must be submitted to the Office of Research Administration (ORA) for budget review approval before they can be signed off by the Hospital.

FREQUENTLY ASKED QUESTIONS to the Office of Research Administration (ORA)

All grant applications submitted at St. Michael’s Hospital must be reviewed by the ORA whether the lead is a trainee or a principal investigator. This is a requirement in order to obtain institutional signature. The ORA will ensure:

  • PI holds appointment
  • There is no conflict of interest
  • Whether matching funds are required for submission and if so, whether they are in place
  • Required letters of reference are in place and reviewed, and signatures are obtained
  • A preliminary review of the research protocol is complete
  • A detailed review of budget and budget justification is complete
  • Identification numbers for St. Michael’s Hospital are correct (Charitable #, EIN, DUNS, etc.) as well as contact information

 

The ORA reviews a grant application when:

  • SMH PI is lead and an institutional signature is required
  • SMH PI is lead and an institutional signature is an electronic submission
  • SMH PI is a co-investigator and institutional signature is required
  • SMH PI is lead but no institutional signature is required

 

The purpose of the internal peer review program (IPRP) is to increase the success rate of any grant that is submitted by Hospital investigators and support cohesion and collegiality in Research at St. Michael’s Hospital. The Hospital has implemented the IPRP to ensure the highest quality grant and award applications are being submitted to external granting agencies, professional societies and associations.

In certain cases, some applications do not need to go through the IPRP. You cannot accurately fill in the Document Tracking Form until you have determined who your internal peer reviewers are going to be. If you are unsure, please read the Internal Peer Review of Research Grant and Award Applications policy (For Internal Use Only; Click Here for a step-by-step guide on how to externally access internal documents).

The internal peer review program applies to all grant and award applications to all peer-reviewed and non-peer-reviewed granting agencies except for the following:

  • Grant and award applications from a senior investigator (> 6 years faculty appointment) with a budget of ≤ $50,000 per annum (not including any applicable overhead costs).
  • Grant and award proposals that have been peer reviewed by appropriate organizations (e.g., primary academic appointment faculty) provided that an appropriate Peer Review Report is submitted to the ORA in order to obtain the hospital’s authorized signature.
  • Collaborative grant applications where the primary investigator is not a hospital scientist/investigator.
  • Grant and award applications that have previously gone through the IPRP within the last four months (e.g., grants that were submitted previously to a different granting agency).
  • Training award applications (e.g., Fellowship, Scholarship and Studentship).
  • Equipment grants (not including Canada Foundation for Innovation grants which must undergo the Internal Peer Review Process).
  • Maintenance grants.
  • Industry-funded research grants.

The Office of Research Administration

For administrative questions, including:

  • Document Tracking Form (DTF) submissions
  • Reviewer report submission
  • Reporting any changes to IPR reviewers
  • Process questions

Please Contact:

Dina Coronios-Antoniou

Office of Research Administration
Phone: (416) 864-6060 Ext. 7830
Fax: (416) 864-6043
Email: IPR@smh.ca

Remember, your GAP ID# should always be quoted in the subject line in all communications


For questions related to grant submissions, including:

  • Budgets
  • Signature pages
  • Electronic submissions
  • Required legal numbers on applications
  • Conflicts of interest to reports

Please Contact:

Marianna Betro
Office of Research Administration
Phone: (416) 864-5521
Fax: (416) 864-6043
Email: betrom@smh.ca

Remember, your GAP ID# should always be quoted in the subject line in all communications