How do I submit a grant application that is exempt from Internal Peer Review?

This step-by-step guide has been created to help researchers and staff members navigate the submission of grant applications that are exempt from Internal Peer Review at St. Michael’s Hospital.

Complete a Document Tracking Form

Four weeks prior to deadline or earlier

Applicants are required to:

  1. Fill out a Document Tracking Form
  2. Submit the Document Tracking Sheet by email to IPR@smh.ca

Upon receipt of your email, the administrator will provide you with a GAP ID#.

Note: The GAP ID# should be quoted on all further communication with the Office of Research Administration related to the application. This number will become the financial record if the grant is awarded.

Submit your draft research protocol and budget

2-3 Weeks before Submission Date

Applicants are required to:

  1. Create a draft of the research protocol
  2. Create a draft copy of the budget. The following templates have been created to help you develop the budget for your grant application:
  1. Develop the budget justification
  2. Obtain letters of reference, if required. Note: Letters of reference should not be taken to Dr. Slutsky directly for signature. Please direct them through the Office of Research Administration, and we will obtain the appropriate signatures for you.
  3.  Submit your complete application to BETROM@smh.ca

Note: Please include your GAP ID# in the subject line of all communications with the Office of Research Administration, related to your grant application. Your GAP ID# was emailed to you by the Office of Research Administration when you submitted your document tracking sheet. This number will become the financial record if the grant is awarded.

Submit your revised grant application

3 Days – 1 Week before Submission

  1. Please make any changes to your grant application, if recommended by the Office of Research Administration.
  2. Submit a revised copy to BETROM@smh.ca. Reminder: Please include your GAP ID# in the subject line of all communications with the Office of Research Administration, related to your grant application.
  3. The Office of Research Administration will obtain St. Michael’s Hospital signatures.

Submit final grant application to agency

2 Days before Submission

  1. The Principal Applicant, post-doctoral fellow, or graduate trainee will submit the grant application to the grant agency, once a final review has been completed by the Office of Research Administration and signatures have been obtained.
  2. If institutional submission is required, the Office of Research Administration will submit the grant application on behalf of St. Michael’s Hospital.

Exemptions to Internal Peer Review:

The internal peer review program applies to all grant and award applications to all peer-reviewed and non-peer-reviewed granting agencies except for the following:

  1. Grant and award applications from an investigator who is more than 6 years from their first faculty appointment AND with a budget of ≤$50,000 per annum (not including any applicable overhead costs).
  2. Collaborative grant applications where the primary investigator/nominated principal applicant is not a hospital scientist/investigator.
  3. Grant and award applications that have previously gone through the SMH IPRP within the last four months (i.e. 4 months from the date when IPRP was completed).
  4. Training award applications (e.g., Fellowship, Scholarship and Studentship).
  5. Equipment grants (not including Canada Foundation for Innovation grants which must undergo the Internal Peer Review Process).
  6. Maintenance
  7. Fully Industry-funded research
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