The Office of Research Administration reviews many different types of research contracts and agreements. Some of these are listed below.

Types of Contracts

Award Agreements cover the transfer of grants or awards from industry and non-industry parties, government agencies (i.e. CIHR), and from one institution to another. Sub-award agreements are executed when a Principal Investigator wishes to transfer a portion of their funds/grants to an external party or when St. Michael’s Hospital receives a portion of an award/grant from an external site. Please click here to submit an award or sub-award contract application.

Please note that an Activity Approval for Outgoing Sub-Grants Form is required when grants or funds are transferred to an external party from St. Michael’s Hospital.

These agreements cover any research that involves human participants. Clinical Study Agreements (CSA) cover any studies that involve human participants and are organized by clinical research organizations, hospitals, corporations, or institutions. CSAs may involve testing experimental drugs or medical devices on a select group of individuals or conducting observational studies and chart reviews. CSAs govern a wide range of issues including, but not limited to, confidential information, rights and responsibilities of the principal investigator, publication rights, intellectual property, and indemnification. If a clinical study is conducted at several sites, the Office of Research Administration requires an executed agreement with each external site for the clinical study. Kindly click here to begin the CSA contract review process.

A Confidentiality or Non-Disclosure Agreement (CDA) is a contract that governs the exchange of proprietary, confidential information between two or more parties. CDAs outlines confidential material, knowledge, or information the parties are willing to share, but are in place to restrict access to or by third parties. Kindly click here to submit a CDA contract review application.

A Material Transfer Agreement (MTA) is a contract that governs the transfer of tangible, non-human research materials between the provider of the material(s) and the recipient. Material Transfer Agreements define the rights of the provider and the recipient with respect to the use of the materials and any derivatives. MTAs govern issues such as ownership of derivatives and modifications of the materials, the transfer of risk, limits of use, confidentiality of information in relation to the materials and rights to inventions, and research results arising out of the use of the materials.

Please note the party that is providing the material(s) (“the Provider”) is responsible for ensuring that an MTA is in place before materials can be transferred. Kindly click here to submit a request to start a MTA or to submit an existing MTA.

Basic Science Agreements cover non-human research including literature reviews, surveys, animal studies, and bench research.

Privacy Agreements (PRA) protects the transfer of any personal information and personal health information. This agreement also covers the transfer of human biological samples to St. Michael’s Hospital or from St. Michael’s to an external party for research purposes only. Even if data is de-identified, kindly submit a contract review application here.

A Service Provider Agreement (SPA) is a contract between St. Michael’s Hospital and an external company or independent contractor that performs specific work that a normal, regular working hospital employee could not perform in his or her day-to-day tasks. Additionally, a SPA can be drafted if an external party wants to “hire” St. Michael’s Hospital to conduct research or access hospital resources. Please click here to submit a SPA review application.

Please note when submitting a Service Provider Agreement application, an Activity Approval for SPAS Form must be submitted to the appropriate Research Finance Analyst (RFA). If you do not know who your RFA is, please click here.