Research Staff Change

For the most up to date information on REB operations during the COVID-19 pandemic, please see the REB COVID-19 Information and Updates page.

Please follow these instructions to change all study staff:

Submit completed staff change package

  1. Complete the staff change form, with an original signature of the Unity Health Lead Applicant and any added or removed Co-Investigators.
    • In lieu of an original signature, the submission email can be sent by the PI or by a research team member with the PI cc’d and email confirmations from the Co-Is can be provided. 
    • Include amended versions all approved documents that are impacted by the change.  One clean and one tracked changes version of all amended documents must be provided.
  2. Submit an electronic copy of the complete submission to researchethics@smh.ca, with the subject line “REB <REB Number> – Staff Change”.

Review of staff change package by the Research Ethics Board

  1. Staff changes are reviewed on a first-come, first-served basis. 
  2. The contact person for the staff change will typically be the Research Ethics Coordinator that worked on the original application. If you don’t have a Research Ethics Coordinator, please email researchethics@smh.ca
  3. During review of the application the Research Ethics Coordinator will contact you with any clarifications that are needed prior to approving the staff change.

Approval of the staff change application

  1. Once the review is complete and all concerns have been addressed, your staff change application will be approved or noted to file.
  2. If an approval letter is issued, it will be sent to you via email.
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