Research Staff Change

Please follow these instructions to change other study staff (non-PI or Co-I) on a study:

Submit completed staff change package

  1. Complete the change in study personnel form in full and obtain PI signature. 
    1. Include amended versions of all approved documents that are impacted by the change
      • One clean and one tracked changes version of all documents, with version/version date appropriate updated/included, must be provided.
  2. Submit two (2) full packages in hard copy to the research ethics office, located at 250 Yonge St., 6th floor.

Review of staff change package by the Research Ethics Board

  1. Staff changes are reviewed on a first-come, first-served basis. 
  2. The contact person for the staff change will typically be the Research Ethics Coordinator that worked on the original application. If you don’t have a Research Ethics Coordinator, please email
  3. During review of the application the Research Ethics Coordinator will contact you with any clarifications that are needed prior to approving the staff change.

Approval of the staff change application

  1. Once the review is complete and all concerns have been addressed, your staff change application will be approved.
  2. You will be notified when the approval letter is available for pick up in the research ethics office.