Due to the COVID-19 pandemic, some of the usual REB processes described below have been temporarily changed. For the most up to date information on REB operations, please see the REB COVID-19 Information and Updates page.
Studies that will only be accessing retrospective data and not collecting any information prospectively are considered ‘ delegated retrospective’ studies and can be submitted to the Research Ethics Board (REB) using the delegated retrospective application process. These studies will be reviewed by a subset of the Board.
Not sure if you’re completing the application correctly? Keep reading to view our list of common errors in retrospective study applications.
Delegated retrospective applications are accepted on a rolling basis and not subject to a submission deadline.
Please follow these instructions to submit a delegated retrospective application to the REB:
The following components are required to submit a delegated retrospective application to the REB:
Note: If an application package is incomplete or filled out using an inappropriate form, the submission will not be accepted.
If you have any questions, please contact your Research Ethics Coordinator.
Once the review is complete and all concerns have been addressed, your application will be approved for a maximum of one year, and your approval letter will be available for pick-up in the research ethics office.
Note: This approval pertains only to the research ethics components of your study. Please ensure that all other institutional approvals and contracts have been established prior to beginning your research.
As your study progresses, make sure to keep the REB informed of any amendments, changes, or annual renewals to your study. In addition, please ensure your annual renewals are submitted prior to the expiry of your current approval.
The following are common errors to be aware of when submitting a retrospective study application: